Academic Affairs Manager – HigherEdJobs

To be considered for this position, please submit both your resume and a cover letter detailing your interest and qualifications for the

Reporting to the Vice Dean of the School of Medicine, the Office of Academic Affairs (OAA) is comprised of eight faculty
associate deans and nineteen staff members who serve a total population of approximately 5,000. The primary mission of OAA is to serve as a
resource in preserving and enhancing the excellence of the School of Medicine through the appointment, reappointment, promotion and
retention of a distinguished and diverse faculty.

The Academic Affairs Manager is responsible for the full spectrum of actions and
activities related to faculty in the University Tenure Line, Medical Center Line and Non-Tenure Line for a specific set of departments in
the School. Reporting to the Director of Academic Affairs, the Academic Affairs Manager’s core duties will include, but are not limited to:

  • Monitoring compliance with and interpreting School and University policies for department chairs, division chiefs, faculty search
    committees and faculty affairs administrators.
  • Critically evaluating and making recommendations on initial faculty search
    initiations and subsequent search reports; waivers of search; offer letters; and referee, trainee and peer set lists.
  • Critically
    evaluating and making recommendations to improve the quality of appointment, reappointment and promotion long forms.
  • Planning and
    prioritizing file review in response to appointment end dates, departmental appointment and retention needs and in compliance with School
    and University deadlines; staffing School review committees.
  • Implementing process improvements and providing training to faculty
    affairs administrators.
  • Overseeing the documentation of annual counseling for assistant and associate professors and senior
    faculty annual meetings; participating in organizing and conducting faculty workshops on reappointments and promotions.
  • Advising
    faculty and staff on policy for sabbaticals and other leaves and, when necessary, drafting exception requests to the Provost’s Office.
  • Managing the process for endowed professorship nominations.
  • Establishing and maintaining strong working relationships with
    Faculty Compensation, the Provost’s Office, Office of the General Counsel, Office of the Dean of Research, other schools, and other
    administrative and academic units.
  • Representing the School of Medicine on University-wide committees convened by the Provost’s
    Office or other central units.

Duties for this level position include:

  • Provide necessary operational
    support to search/review committees and to mentoring and/or annual counseling of faculty, and make recommendations for process improvement.
  • Ensure quality of faculty employment activities. Interpret university and school policy, and guide process for all faculty
    affairs situations and lines; develop and implement best practices for all faculty affairs activities.
  • Serve on school or
    Provost’s Office committees to provide input on faculty affairs issues.
  • Establish and manage processes and relevant communications
    for completion of faculty actions.
  • Ensure compliance with school and university policies. Manage university faculty conflict of
    interest requirements for the department or school, as needed.
  • Review submitted appointment and promotion (A&P) materials
    from a critical perspective, and advise dean, department chair, or faculty lead as appropriate.
  • Manage the administration of joint
  • Provide reporting and analysis for various faculty activities and programs to support strategic planning.
  • Act as liaison for other university departments including, but not limited to, the Provost’s Office, General Counsel Office, Office of
    Technology Licensing, Dean of Research Office, and other schools.
  • Perform any of the following duties, as needed: draft sections
    of the appointment and promotion form and correspondence for the dean or department chair, including recommendations for appointment, offer
    letters, etc.; serve as primary point of contact in orienting new faculty to the department, school, and university; and/or supervise

* – Other duties may also be assigned.


  • Experience working in the area of academic affairs.


  • Bachelor’s degree and five years of experience working with administrative
    processes, or combination of education and relevant experience.


  • High level of attention to detail and accuracy.
  • Demonstrated experience in managing
    complex administrative processes.
  • Demonstrated experience training, supervising, and evaluating staff, if supervising.
  • Excellent communication skills.
  • Demonstrated problem solving and analytical skills.
  • High level of independent
    judgment and sensitivity.
  • Demonstrated ability to work well with Stanford colleagues and clients and with external
  • Demonstrated commitment to personal responsibility and value for safety, shown through communication of safety
    concerns and use and promotion of safe behaviors based on training and lessons learned.


  • Frequently perform desk-based computer tasks, frequently sitting, stand/walk, grasp
    lightly/fine manipulation.
  • Occasionally twist/bend/stoop/squat; reach/work above shoulders; grasp forcefully; use a
  • Rarely sort/file paperwork or parts, kneel/crawl, twist/bend/stoop/squat, lift/carry/push/pull objects that weigh up to
    10 pounds.

* – Consistent with its obligations under the law, the University will provide reasonable accommodation to any
employee with a disability who requires accommodation to perform the essential functions of his or her job.



  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates
    safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with
    all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the
    University’s Administrative Guide,


  • Stanford University is an equal employment opportunity and affirmative action employer and is committed to recruiting and hiring qualified women, minorities, protected veterans and individuals with disabilities.

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