The Associate Dean for Finance and Administration in the Office of the Dean of the Faculty (ODoF) reports directly to the Dean of the Faculty and serves as the Dean’s chief financial adviser with regard to all financial matters pertaining to faculty, librarians, and professional researchers and specialists. The Associate Dean makes sure that all ODoF financial resources and operations are effectively designed, allocated, and managed. This position ensures the strategic management of the administrative operations in ODoF, including finance/budget, data management, facilities, and space planning. The position will lead a team responsible for both finance and data management and operations. Success in this position would require an ability to collaborate with faculty and partner with senior staff in several key University offices, including the Offices of the Provost, Finance and Treasury, Information Technology, and Human Resources.
Provides financial stewardship and direction including long-range financial plans for both operational and strategic initiatives. Serves as primary liaison with departments in negotiating all financial aspects of faculty recruitment and retention packages and securing departmental funding in combination with central funding. Works closely with the Provost’s Office to secure necessary approvals for all financial elements.
Plans, manages and measures ODoF’s strategic and operational initiatives. Fosters a collaborative, transparent environment to enable effective use of internal resources across ODoF to achieve goals while minimizing adverse outcomes. Enables ODoF administrative priorities through data analysis, communications, cross-functional teamwork, and process improvement to achieve strategic and operational goals. Oversees teams responsible for data and financial management.
Responsible for management of the ODoF operating budget. Works with the Office of Finance and Treasury (F&T) to set all personnel and non-personnel budget items. Supervises the measurement of actual performance against budget on a monthly basis. Oversees the creation of periodic intra-year forecasts of actuals compared to budget and communicate with F&T on performance. Administer all other ODoF fund sources, including endowed funds and gift funds, the Science Fund for faculty recruitment and retention, and other central, but non-operating, funds.
Oversees the salary increase process for ODoF ranks. Works with the Dean to propose University-wide increase percentage for ODoF ranks to Board of Trustees. Based on approved increase, prepares the budget for each set of ODoF ranks. Administers the process for all faculty increases, working closely with individual departments and ODoF colleagues to distribute information to department chairs, allocate dollar pools to departments by rank, and receive and process information received back. Prepares information for the Faculty Advisory Committee on Appointments and Advancements to review and inform their discussion on individual faculty increases. Advises Dean on departmental recommendations.
Supervises the administration of all faculty retirement plans, including meeting with individual faculty members to discuss options available, the drafting of retirement agreements, and the management of incentive payments where applicable and incentive budget.
Other Areas of Oversite Include:
1) Miscellaneous requests from faculty members on any financially related matters.
3) The program for honorific fellowship top-up funding.
4) The University Committee on Research in the Humanities and Social Sciences grant program as Secretary to the Committee.
5) The process for all faculty overrides and other additional payments. Qualifications
- Master’s or professional degree
- Seven or more years of experience working with financial information in a university or other academic context including modeling and forecasting
- Demonstrated ability to work effectively at all organizational levels and with complex administrative teams
- Demonstrated ability to handle multiple assignments and respond quickly to changing business needs and priorities
- Strong communication and customer service skills
- Experience in developing and using financial reporting and analysis tools
- Fluency with PeopleSoft and its reporting tool, Cognos, OnBase and Microsoft Excel
- Superior attention to detail and ability to work under pressure with short deadlines
- Proven ability to analyze existing processes, and use this analysis to design and implement improvements. Create and implement process in areas where it is not already existing.
- Leader in designing and documenting policy. Ability to enforce policy even in the face of significant challenges.
- The ability to use sound judgment in granting policy exceptions if appropriate.
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW
Princeton University is an equal opportunity/affirmative action employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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