Associate Registrar – Law – HigherEdJobs

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Application Instructions:

External Applicants: Please upload your resume on the Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page.

Please add your cover letter and any other documents required for the position to the Resume/CV document upload section at the bottom of the My Experience application page. Use the Select Files button to add multiple documents including your cover letter and supporting documents. The My Experience page is the only opportunity to add your cover letter and supporting document attachments. You will not be able to modify your application after you submit it.

Current  Employees: Apply from your existing Workday account. Do not apply from the website. Log in to Workday. Click on the Career Worklet and select Find Jobs. Locate the position and click Apply. Update your Education and Job History. 

** Cover letter required for all positions and optional for facilities, campus services, and hospitality positions unless otherwise specified.

Job Description Summary

This position provides accurate customer service to Students, Faculty, and Staff, for developing and administering academic policy and procedures, building efficient administrative processes, and maintaining organized and clear academic records. Responsible for key academic lifecycle milestones: building the academic schedule, registration, exams, end of term processing, and commencement. The incumbent will assist with all records related functions and in coordination with the Registrar, will make continuous process improvements, reconceptualization’s, adjustments, and refinements to internal and external process as academic policy, resources, technology, or business needs change. Responsible for maintaining full operational efficiency of the office in the Registrar’s absence.

Job Description

Exams, Grades and End of Term Processing

  • Assist Registrar with the administration and delivery of the exam process including physical (room scheduling, coordinating proctors, supplies, etc.), policy (maintaining student anonymity, processing of accommodations, etc.), and technological solutions (exam software administration)

  • Enter Grades and oversee verification process

  • Perform end of term processing to ensure that all information has been updated. Process Cumulative Ranks and distinctions as defined within the law school policies. Determine and post academic awards.

  • Develops and creates reports for faculty, administration, and outside entities as requested.

  • Verify information to external agencies that comply with all FERPA policies.

Course Scheduling, Registration and Reporting

  • Perform term set up each term for the Law School in the student information system.

  • Assist the Registrar in preparing the system for registration, which includes entering the schedule, assigning course attributes, as well as produces registration time tickets for students in the various programs. This also includes verifying accuracy among all sites used for registration.

  • Assist in troubleshooting registration issues.

Degree Audits, Bar Forms and Reporting

  • Maintain degree audits.

  • Work with the University Registrar’s office as an enrollment and degree certifying official and compliance officer.

  • In coordination with Records Assistant, certify various bar forms.

  • Maintain and track historical bar information for internal reporting.

  • Monitor the academic retention processes.

Operational Oversight and Policy Administration

  • In conjunction with Registrar, assist in continued operational process improvement. If necessary, assist in analyzing and recommending new technology solutions.

  • In the Registrar’s absence, maintain full operational oversight of the office.

  • Interpret implement, and troubleshoot academic policies for students, faculty, and academic administrators. Advise faculty, staff, and students on the same

Other

Accountabilities

Works under minimal supervision.  Reports to the Law School Registrar.  Responsible for interpreting and upholding academic policies as they pertain to the student record including but not limited to registration, degree evaluation and certification. Provides training, work direction, and problem-solving assistance for student workers and other office personnel.

Required Qualifications

Bachelor’s degree plus three to five years of related experience or equivalent combination of education and experience. Experience in a Registrar’s Office in a Higher Education setting (i.e., student records and the student lifecycle: matriculation, registration, degree audit, grading and graduation) and with Student Information Systems. Strong communication skills, both oral and written, as well as the ability to work within deadlines while exercising sound judgment, tact, and professionalism. Ability to contribute to an equitable and collaborative work environment.

Preferred Qualifications

Master’s degree plus three to five years’ experience as an Assistant or Associate Registrar. Experience working at an accredited Law School and Law Registrar’s Office. Knowledge of Ellucian Banner Student and/or working knowledge of Workday Student. Knowledge of

Additional Job Description

In furtherance of the University’s commitment to resuming operations in a manner consistent with or similar to how those operations were conducted prior to the pandemic, and in an effort to protect the health and safety of the campus community, all faculty and staff are required to be fully vaccinated with an FDA approved or authorized COVID-19 vaccine and influenza vaccine.  Faculty and staff with disabilities or sincerely held religious beliefs that preclude vaccination should contact Human Resources to request a reasonable accommodation.

Time Type Requirement

Full time
Note to Applicant:

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be reasonably assigned by his/her supervisor.

In order to provide a safe and productive learning and living community, Wake Forest University conducts background investigations and drug screens for all final staff candidates being considered for employment.

Wake Forest seeks to recruit and retain a diverse workforce while promoting an inclusive work environment committed to excellence in the spirit of Pro Humanitate. In adherence with applicable laws and as provided by University policies, the University prohibits discrimination in its employment practices on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity and expression, genetic information, disability and veteran status and encourages qualified candidates across all group demographics to apply. 

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