Professional Programs Coordinator – Engineering Administration (156073)


Professional Programs Coordinator

Office of Graduate, Professional and Online Programs

The Grainger College of Engineering

University of Illinois at Urbana-Champaign

The Office of Graduate, Professional and Online Programs (GPO) at The Grainger College of Engineering (GCOE) seeks dynamic, collaborative applicants for the    position of Professional Programs Coordinator.

GPO coordinates graduate, professional, and online education in GCOE. GPO staff members work with engineering departments to support excellence in graduate education, facilitate college-wide graduate scholarship and fellowship programs, and organize programs and events for engineering graduate students. Importantly, GPO is a resource for all engineering graduate students and works closely with the Graduate College and GCOE departments to provide students with valuable information and opportunities throughout their time at Illinois.

The University of Illinois is an Equal Opportunity, Affirmative Action employer that recruits and hires qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability or veteran status. For more information, visit


The coordinator develops, maintains, and implements procedures and best practices related to experiential learning courses available to students in Master of Engineering (MEng) and other professional master’s programs, leads and facilitates ENG 591 PRO: Professional Seminar Series, and connects with on-campus colleagues and external partners to expand, promote, and enhance opportunities for Grainger Engineering graduate students to develop professional skills and connections. The coordinator works closely and collaboratively with colleagues within Engineering Administration and across the College’s academic departments and independent research units, as well as with other campus units and external partners, including corporate relations, industry partners, career services, the Discovery Partners Institute (DPI), and Research Park.


  • Coordinate communication around industry-sponsored, experiential learning courses with multiple stakeholders within the Grainger College of Engineering (GCOE) and within academic departments, including professional master’s programs, corporate relations, advancement, and marketing and communications. Develop, maintain, and implement best practices and procedures for ENG 573: Capstone Project and ENG 572: Professional Practicum, working closely with graduate programs staff, faculty, students, and industry sponsors. Provide general support and guidance to departments seeking to enhance the number and/or variety of industry-sponsored capstone projects in relevant and emerging industries. Serve as a primary resource for departments and independent research units regarding campus and college policies and processes related to experiential learning courses. Collect and utilize qualitative and quantitative data related ENG 572 and 573 to inform practice.
  • Build and maintain productive relationships with industry partners, corporate contacts, and alumni, collaborating with the GCOE Office of Corporate Relations (OCR) and corporate relations staff across the campus and college as appropriate. Engage with industry partners through college and campus sponsored events and/or in collaboration with OCR staff. Maintain detailed records, including relevant documents and communications with industry partners, faculty and students participating in industry sponsored opportunities.
  • Coordinate and teach the Grainger Engineering Professional Seminar Series (ENG 591: PRO). Create, update, and enhance the curriculum. Recruit guest speakers, regularly engage with students, and work closely with graduate and professional program coordinators and faculty directors to ensure that course content is current, useful, and relevant.
  • Support and promote opportunities for professional master’s students, as well as all GCOE graduate students, to build community and professional connections. Connect with offices, centers and organizations, that offer community engagement, professional development, and/or career-related programs, services, and resources, including Engineering Career Services, the Graduate College, Research Park, cultural centers, and organizations in the C-U community.
  • Develop, update, and maintain web content and marketing materials, in collaboration with the Marketing and Data Management Coordinator, to promote professional education programs, including professional master’s degrees, certificate programs, and professional courses, to multiple audiences, including current and prospective students and industry partners. Assist with recruitment of prospective students, with particular emphasis on MEng and Campus Graduate Certificate programs.
  • Assist in planning and administration of professional education and workforce development programs, including custom programs for industry clients, open-enrollment short courses, and other non-credit programs and courses for external learners, delivered online, on-campus, and/or at DPI in Chicago, or other locations.
  • Some travel may be required.
  • Other duties as assigned.



  • Bachelor’s degree in Engineering, Business, Human Resources, or related field.
  • Three years of professional work experience in corporate relations, career services, academic advising, recruiting, alumni relations, research program administration, and/or experiential learning programs (e.g., capstone projects, internships, job shadow).
  • Experience working with international students, faculty, and/or professionals. Familiarity with international rules and customs.


  • Master’s degree in Higher Education Administration, Engineering, Business, Human Resources, or related field.
  • Five years of experience in corporate relations, career services, academic advising, recruiting, alumni relations, research program administration, and/or experiential learning programs (e.g., capstone projects, internships, job shadow) within a university setting.
  • Experience leading collaborative programs, involving multiple stakeholders and perspectives.

Knowledge, Skills, and Abilities:

  • Familiarity with international rules and customs.
  • Comprehensive understanding of University, Grainger Engineering, and/or Departmental policies and procedures related to the administration of graduate programs.
  • Familiarity with university applications, such as Webtools, GradApps, Canvas, and/or BANNER.
  • Strong interpersonal skills, ability to build relationships, and work collaboratively with individuals from diverse backgrounds.
  • Ability to prioritize, manage time effectively, and work on multiple projects simultaneously.
  • Ability to effectively problem solve and find creative solutions.
  • Demonstrated commitment to excellence in customer service.
  • Proficiency with computer applications, including presentation and data management software and content management systems.
  • Excellent oral and written communication skills.
  • Demonstrated ability to develop new programs, evaluate existing programs, and make data-driven decisions.


Civil Service

This is a full-time Civil Service Program Coordinator position appointed on a 12-month service basis. The expected start date is as soon as possible after the closing date.  Salary is commensurate with experience.

To Apply:

Applications must be received by February 8. Apply for this position using the “Apply for Position” button below.  If you have not applied before, you must create your candidate profile at  If you already have a profile, you will be redirected to that existing profile via email notification.  To complete the application process:

Step 1) Submit the Staff Vacancy Application.

Step 2) Submit the Voluntary Self-Identification of Disability forms.

Step 3) Upload your cover letter, resume (months and years of employment must be included), and academic credentials (unofficial transcripts or diploma may be acceptable) and names/contact information for three references.

In order to be considered as a transfer candidate, you must apply for this position using the “Apply for Position” button below. Applications not submitted through this website will not be considered. For further information about this specific position, contact Rachael Coleman at or 217-300-6304.  For questions about the application process, please contact 217-244-2137.

The University of Illinois conducts criminal background checks on all job candidates upon acceptance of a contingent offer.  Convictions are not a bar to employment. Other pre-employment assessments may be required, depending on the classification of Civil Service employment.  The University of Illinois System requires candidates selected for hire to disclose any documented finding of sexual misconduct or sexual harassment and to authorize inquiries to current and former employers regarding findings of sexual misconduct or sexual harassment.  For more information, visit “Policy on Consideration of Sexual Misconduct in Prior Employment.”

As a qualifying federal contractor, the University of Illinois System uses E-Verify to verify employment eligibility. The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

University of Illinois faculty, staff and students are required to be fully vaccinated against COVID-19. If you are not able to receive the vaccine for medical or religious reasons, you may seek approval for an exemption in accordance with applicable University processes.

The University of Illinois is an Equal Opportunity/Affirmative Action Employer. The administration, faculty and staff embrace diversity and are committed to attracting qualified candidates who also embrace and value diversity and inclusivity.

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