Administrative & Operations Assistant, Continuing & Professional Education


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Job Description

The successful candidate will provide exceptional administrative support for the Director of Continuing and Professional Education, ensuring the office operates in a well-informed, professional, courteous, and efficient manner. The administrative assistant will ensure the Director is well-prepared and has materials essential for meetings and presentations; Independently work to manage administrative actions and resolve problems; Work with complex and confidential matters; Coordinate all logistical arrangements for meetings, office events, and guests of the department. This position also requires the ability to: carry out the daily functions for the office of the Director of CPE, use excellent judgment and decision-making skills to ensure the department is represented with professionalism and high integrity; Develop and maintain inter-office working relationships; Manage travel arrangements and reimbursements; Coordinate activities and events, and provide administrative assistance and increase office efficiencies. This position is responsible for fixed asset and records coordination. The successful candidate will be action-oriented, approachable, flexible, and maintain composure and a positive customer service approach in a high volume, fast-paced, professional office environment.

Required Qualifications

Previous experience providing executive-level administrative support in a professional office environment
Strong word processing, spreadsheet, database, and general office software skills
Experience drafting business documents/correspondence with strong editing and proofreading skills
Ability to maintain confidentiality, meet deadlines, and work with minimal supervision
Excellent interpersonal and communication skills with a superior customer service attitude and professional demeanor
Ability to learn and adapt quickly, managing and prioritizing multiple competing demands
Ability to thrive in a fast-paced environment
Ability to prioritize and rapidly change direction to meet short-notice deadlines
Experience organizing meetings and managing calendars

Preferred Qualifications

Bachelor’s Degree
Experience with university structure, policies, and procedures
Experience with Chrome River, Banner, HokieMart, and other Virginia Tech systems
Previous experience working with budgets and providing fiscal support
Competency using various communication technologies including Zoom
Prior administrative experience working at Virginia Tech

Pay Band

3

Appointment Type

Restricted

Salary Information

$18-$22/hour, commensurate with experience

Review Date

02/02/2022

Additional Information

The successful candidate will be required to have a criminal conviction check as well as documentation of COVID-19 vaccination or receive approval from the university for a vaccination exemption due to a medical condition or sincerely held religious belief.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, Graduate School, and Honors College. The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers. A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Shelly Jobst at sjobst@vt.edu during regular business hours at least 10 business days prior to the event.


Virginia Tech has a strong commitment to the principle of diversity, and in that spirit seeks a broad spectrum of candidates including women, minorities, veterans, and people with disabilities. Individuals with disabilities desiring accommodations in the application process should notify the hiring department by the application deadline.



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