Executive Assistant to the Chief Diversity Officer | MCU Times

Executive Assistant to the Chief Diversity Officer


Haverford College invites applications to our available full time, exempt, benefit eligible Executive Assistant to the Chief Diversity
Office position in the Office of Institutional Diversity, Equity and Access (IDEA). The Executive Assistant will manage the calendar of the
[Interim] Chief Diversity Officer, and schedule meetings and appointments with students, staff, faculty, the President, alumni, Board
members, and external partners. The Executive Assistant will also: serve as the [Interim] Chief Diversity Officer’s primary point of
contact for many internal and external constituents; interact on a regular basis with individuals and departments across the campus
community, including the President, Provost, and other members of the President’s Senior Staff; and will administer all operating
budgets and gifts under IDEA management. They will also be responsible for event planning and programmatic support for a range of
IDEA-sponsored or co-sponsored events, programs, and projects.

Essential Functions & Primary
Responsibilities:

  • Provide high-level support for the [Interim] Chief Diversity Officer, including scheduling in-person
    and virtual meetings, gathering information from campus partners, and preparing confidential reports.
  • Represent the IDEA Office
    while interacting on a regular basis with community members, members of the Board of Managers, and the College’s alumni, parents, and
    friends.
  • Handle all plans and logistics for IDEA events. Draft messages, advertisements, and other communications in support of
    IDEA initiatives.
  • Track and reconcile all contracts, allocations, and expenses for IDEA. Collaborate with the Controller’s
    Office for budget-related inquiries.
  • Coordinate and take minutes for any committees, working groups, or task forces led by the
    [Interim] Chief Diversity Officer.
  • Prepare agendas, reports, and other materials for the Diversity, Equity, Inclusion, and
    Antiracism Committee of the Board of Managers, and take minutes at all such committee meetings.
  • In partnership with campus
    colleagues, provide programmatic support for IDEA initiatives and projects
  • Work closely with colleagues in Institutional Research
    to prepare regular reports and response to ad hoc data inquiries
  • Provide personnel support to the CDO and track hires, offers of
    appointment, and related orientation/personnel needs. Serve as a resource person for searches, working closely with search committees and
    Human Resources.

Line of Report: The Executive Assistant to the [Interim] Chief Diversity Officer reports to
the [Interim] Chief Diversity Officer.

Education, Training, & Experience (Required):

  • Bachelor’s degree
  • Five or more years of progressively responsible and relevant experience in a professional environment,
    preferably in an educational or other non-profit institution
  • Demonstrated understanding of the importance of diversity, equity,
    inclusion, and antiracism, particularly as applied within the context of higher education
  • Advanced skills in Microsoft Office Suite
    and the Google Apps suite. Proficiency preferred with Adobe suite, Qualtrics, and Workday.
  • Excellent interpersonal communication
    with the ability to work well with all ranges of faculty, staff, students, alumni and external individuals
  • Experience organizing
    and planning events
  • Ability to write clearly and thoughtfully, with particular sensitivity to the needs and particularities of
    various audiences
  • Should be able to work evenings and weekends, when needed

Special
Requirements
:

Covid-19 Vaccination: All faculty and staff (including contract workers) who are employed or engaged
by Haverford College must be fully vaccinated against COVID-19, and provide proof of vaccination, unless an exemption from this policy
has been granted as an accommodation or otherwise.

Physical Demands and Environmental Conditions Required of this
Position:

  • Lifting (to exert strength to move objects from one place to another):
    • Sedentary Lifting: (0-10 pounds) Up to three hour
    • Light Lifting (10-20 pounds): Up to three hours
    • Moderate Lifting (20-50 pounds): Never
    • Heavy Lifting (50 to 100 pounds): Never

  • Pulling (to draw an object toward oneself to move or change its direction): Never
  • Pushing (to exert force upon an abject to move or change its direction): Never
  • Carrying (to hold objects while moving entire body): Up to three hours
  • Reaching or working
    above shoulder
    (to extend arms upward or outward away from body): Up to three hours
  • Walking (to
    move entire body in erect position): Up to three hours
  • Standing (to maintain body in erect posture in
    stationary position): Up to three hours
  • Sitting (to rest weight on buttocks and back of thighs with legs
    bent at knees): Three to six hours
  • Crouching/Stooping (to bend upper body forward while fully flexing
    knees): Up to three hours
  • Kneeling (to maintain upper body in erect position while resting knees on
    ground): Never
  • Climbing (to ascend or descent heights using ladders, scaffolding, stairs, poles, inclined
    surfaces): Up to three hours
  • Twisting (to rotate upper body while feet remain stationary):
    Never
  • Driving (operating a motor vehicle, crane, tractor, forklift, etc.): Never
  • Exposure Limitation (i.e., cold water, dust, gas, fumes, extreme temperatures): Never

To
Apply
: Interested applicants are invited to submit an application, to include a cover letter, resume, and the names and contact
information of three (3) references, by visiting https://haverford.wd1.myworkdayjobs.com/en-US/External/job/Haverford-Campus/Executive-Assistant-to-the-Chief-Diversity-Offic
er_R356
. The application deadline is December 2, 2021. Failure to provide the required documents may result in lack of consideration.
Haverford College does not sponsor work visas.

Haverford College is an Equal Opportunity/Affirmative Action employer
committed to diversity, equity, inclusion, social justice, and providing equal opportunities and access to all individuals
regardless of race, ethnicity, religion, gender identity, sexual orientation, national origin or ancestry, age, marital status, disability,
or veteran status. Women, non-binary and transgender individuals, people of color, Indigenous people, and those with other or multiple
historically marginalized and/or underrepresented identities are especially encouraged to apply. Haverford College and our consortial
partners are located on Lenape land.


In keeping with Haverford College’s traditional policy of non-discrimination, the Board of Managers of Haverford College has established a program of affirmative action. The goal of this program is to attract and retain staff of high quality and diverse backgrounds and to do so without discrimination on the basis of sex, race, color, religion, age, sexual orientation, disability, national origin, veteran status, or other protected characteristic. In accordance with the Affirmative Action Policy, the College actively recruits women, members of minority groups, persons with disabilities, and Vietnam era and disabled veterans as candidates for positions that become available at Haverford. The results of the hiring process are reviewed regularly to make certain these goals are being met.



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