Manager of Project Management Office | MCU Times

Manager of Project Management Office


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Position Location
Fort Collins, CO

Research Professional Position: No

Posting Number: 202101168AP

Position Type: Admin Professional/ Research Professional

Classification Title
Project/Prgm Mngmt I

Number of Vacancies: 1

Work Hours/Week: 40

Proposed Annual Salary Range
$98,000-$105,000 salary is commensurate with experience and qualifications.

Employee Benefits

Colorado State University (CSU) is committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU’s Human Resources website for detailed benefit plan information for permanent full-time and part-time faculty and administrative professional employees in the following University benefit areas: https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ & https://hr.colostate.edu/prospective-employees/our-perks/.

Desired Start Date
01/03/2022

To ensure full consideration, applications must be received by 11:59pm (MT) on
11/01/2021

Description of Work Unit

For more than 50 years, CSU Extended Campus, an enterprise division of Colorado State University and which includes CSU Online, has been delivering online and distance programs developed at the flagship research campus in Fort Collins, Colorado. CSU Extended Campus provides affordable access to a high-quality education from wherever students call home around the nation and world, on a schedule that fits their lives. CSU’s distance students receive the same education, learn from the same faculty, and earn the same regionally accredited degree as students on the Fort Collins campus. CSU Extended Campus offers more than 50 undergraduate and graduate degrees and 35 for-credit certificate programs, delivered online and at locations across Colorado, as well as hundreds of professional education noncredit courses, digital badge programs, and open lifelong learning courses.

CSU Extended Campus (CSUEC) is a center of innovation at the university, supporting not only the development of online and distance courses and programs, but also the enhancement of campus instruction. CSU Extended Campus has a staff of over 80 professionals delivering educational programs and services through CSU Online, Professional Education (non-credit programs), Collaboration Campuses, and the Osher Lifelong Learning Institute. Key teams include Strategy and Program Development, Marketing and Enrollment, Operations, and Learning Development. CSU Extended Campus collaborates closely with the colleges, departments, and divisions across the university, with other universities in the CSU System, and with government, business, non-profit organizations as well as other educational institutions.

The Office of Engagement and Extension (OEE) was organized in 2006 to advance CSU’s engagement and outreach missions. In addition to CSU Extended Campus, OEE includes CSU Extension (including Colorado 4-H), the Colorado Water Center, and a variety of vibrant programs that engage the teaching, research, extension, and service missions of Colorado State University. The Vice President for Engagement and Extension (VPEE) is the principal administrative, academic, and fiscal officer for these divisions, reports to the CSU President, and works closely with the Provost/Executive Vice President. These divisions work collaboratively across all Colleges and offices on campus, and have strong engagement programs throughout Colorado, the Western US and globally. At any given time, OEE’s divisions include over 400 employees. The total of budgets for all divisions is approximately $70 million. OEE is one of the most institutionally comprehensive commitments to engagement and outreach among all land-grant and other universities. Propelled by OEE’s leadership, nationally CSU is a Carnegie Engaged University (2008, 2014), is a member of the Engagement Scholarship Consortium, is an APLU Innovation and Economic Prosperity University (2016) and is highly ranked for its online degree programs. Annually, CSU Extended Campus garners enrollments of over 10,000 learners and CSU Extension delivers approximately 500,000 educational contacts.

Colorado State University, a prestigious Carnegie Doctoral Research Very High University, was established in 1870 and remains inspired by its land-grant heritage and world-class faculty, staff and students. CSU enrolls approximately 33,000 undergraduate, graduate, and professional students, and is the largest employer in northern Colorado with more than 7,400 faculty and staff. Colorado State University is located 60 miles north of Denver in the beautiful city of Fort Collins.          

Position Summary

The Manager of the Project Management Office (PMO) will be responsible for managing and developing a best in class Project Management Office in charge of managing and facilitating the end-to-end lifecycle of a broad range of initiatives and projects within Colorado State University Extended Campus. This position will lead a team of project management professionals responsible for leading initiatives that advance growth and support the mission of CSUEC. This position will take a hands-on role as a lead project manager for several large scale or particularly complex projects as well as work to enhance existing practices and ensure adherence to standardized practices are followed. 

This position reports to the Director of Strategy and Operations and partners with other CSU Extended Campus teams and campus stakeholders as appropriate.  

Support the PMO’s ongoing project management capabilities in both predictive and adaptive project management methodologies. The Manager of the PMO will help the PMO structure work across a broad portfolio by overseeing project queue management activity that includes project time tracking, project costing, quality assurance, project intake and scoping and communication with stakeholders.  This position will also support a continual process improvement and learning culture by integrating analytics, assessment and audits across all PMO activity. 

Required Job Qualifications

  • Bachelor’s degree from accredited college or university  
  • Three or more years of proven professional project management experience leading and directing cross-functional project teams and holding responsibility for project delivery
  • Current Project Management Professional (PMP) or equivalent project management certification 
  • Experience using Smartsheet, MS Project, Atlassian, or other industry-standard project management suites.
  • Proven experience in both predictive (e.g. stage-gate) and adaptive (e.g. Agile, Lean) methodologies
  • Demonstrated experience employing multiple project management methodologies and aligning methodologies according to the needs of the project 
  • Experience managing projects that involve personnel from across discrete, but dependent teams and/or across multiple organizational boundaries. 

Preferred Job Qualifications

  • Experience in a PMO supervisory capacity 
  • Experience managing projects in a higher education
  • Proven experience developing teams with demonstrated success leading them through transformative change.
  • Experience developing and managing project management processes, standards, procedures, and PM-related systems and tools.
  • Demonstrated success completing moderate to highly complex, cross-organizational projects.
  • Demonstrated skill with conflict management. 
  • Experience managing a PMO in a supervisory capacity.
  • Experience implementing diversity, equity and inclusion values within a workgroup. 
  • Excellent communication and organizational skills.
  • Experience using MS Office Suite.
  • Experience using communication software (e.g., MS Teams, Zoom, web-conferencing).

Diversity Statement

Reflecting departmental and institutional values, candidates are expected to have the ability to advance the Department’s commitment to diversity and inclusion.

Job Duty Category: Leadership and Supervision

Duty/Responsibility

  •  Supervise Project Management Office personnel and provide constructive feedback and coaching.
  • Set goals for PMO team performance and deadlines that align with unit, division, and university strategy and vision.
  • Train PMO personnel and ensure they understand their assigned duties and delegated tasks.
  • Determine project assignments and responsibilities across the PMO staff
  • Determine allocation of effort among personnel outside of PMO involved with projects in collaboration with unit directors. 
  • Oversee and manage progress of work among personnel involved with specific projects. 
  • Promote a culture of collaboration, cross-functional problem solving and continual improvement 
  •  Continually develop and implement standardized tools, maintain full portfolio documentation and provide education and coaching for PM team for full project and process improvements lifecycle

Percentage Of Time: 20

Job Duty Category: Project Management Office Process and Tool Development

Duty/Responsibility

  • Design, manage and lead a core center of excellence for Project Management in predictive, adaptive, and hybrid project methodologies (e.g. stage-gate, Lean, Agile) for CSU Extended Campus.
  • Manage and develop of the PMO to align with CSU Extended Campus strategy and to optimize the delivery of project value.
  • Leverage best practices and personnel expertise to champion a diverse and coordinated project management toolbox that can be applied organization-wide
  • Develop and track measurable project metrics and quality standards, including PMO KPIs. 
  • Establish and manage a process to coordinate project management processes, techniques and activities across the division to help develop a culture of project management that includes common tools, resources, best practices, and accountability.
  • Assist in the development of documenting processes and workflows, both existing and new ones under development. 
  • Improve standardized portfolio management planning capabilities by identifying new ways of collecting, analyzing and presenting information, using knowledge of current portfolio activities and capabilities to analyze and provide new insights on requests.   

Percentage Of Time: 15

Job Duty Category: Portfolio Management

Duty/Responsibility

  • Manage the portfolio assessment optimization process that incorporates the process and project intake queues in a weekly review cycle
  • Work with senior leaders and project sponsors as needed to collect key information on the business case and scope of new portfolio project requests to develop an initial assessment of the scale, value, resource impact and more for potential new project and process intake queue requests 
  • Lead the intake and governance continual improvement analysis and implementation with direction from the Director of Strategy and Operations

Percentage Of Time: 15

Job Duty Category: Project Management

Duty/Responsibility

  • Provide project planning and management for a limited number of major projects while consulting with division leads on project management on their assigned projects. 

Percentage Of Time: 15

Job Duty Category: PMO Lean Center of Excellence

Duty/Responsibility

  • Manage the Lean Center of Excellence and campus partnerships, supporting campus partners with project management training and support
  • Drive and expand fee for service project management support
  • Coordinate division project management efforts with other campus stakeholders

Percentage Of Time: 10

Job Duty Category: Budgetary Oversight

Duty/Responsibility

  • Define, develop and manage the Project Management Office budget.
  • Provide budgetary oversight to PMO project professionals on assigned project budgets, especially as it relates to the PMO budget. 

Percentage Of Time: 5

Job Duty Category: PMO Tracking, Continual Improvement, Reporting and Additional Duties

Duty/Responsibility

  • Develop documentation and other resources that provide training and self-help tools identified in project goals. 
  • Track problem reports to ensure timely resolution and conduct trend analysis. 
  • Prepare reports on projects status, timelines, and outcomes, including decisions affecting various aspects of the project such as budget, schedule, ROI or ROE, and quality. 
  • Oversee the PMO SharePoint site to increase visibility into project roadmaps, resource links, and project specific information 
  • Oversee the PMO Customer Experience and Satisfaction learning analysis and implement continual improvements
  • Consult and train division leadership and functional leads on project-management best practices. 
  • Communicate with division managers and functional leads to ensure the accurate and consistent dissemination of information. 
  • Work closely with vendors as appropriate (DestinyOne, Smartsheet, Salesforce, etc.). 
  • Assist in the development of documenting processes and workflows, both existing and new ones under development. 
  • Manage the PMO Customer Experience and Satisfaction learning analysis and implement continual improvements
  • Develop and track change initiative dashboards and their progress as part of the intake and governance process, as well as create tools for the PMO to track and maintain easily as part of their ongoing responsibilities as a team.
  • Continually develop and implement standardized tools, maintain full portfolio documentation and provide education and coaching for PM team for full project and process improvements lifecycle
  • Improve standardized portfolio management planning capabilities by identifying new ways of collecting, analyzing and presenting information, using knowledge of current portfolio activities and capabilities to analyze and provide new insights on requests.   
  • Additional duties as assigned

Percentage Of Time: 20

Special Instructions to Applicants

APPLICATION PROCESS AND DEADLINE: For full consideration, all materials must be RECEIVED no later than 11:59 PM Mountain Time on November 1, 2021

To apply:

  • Resume 
  • Cover letter 
  • Transcript of college(s) course work showing degrees conferred. Please remove all references to birth date or social security number. 
  • Special Required Documentation – Statement (no more than 5 pages) of how you meet all applicable “Required” and “Preferred” Job Qualifications. Please respond to each bullet point separately. 

All applicants will be contacted approximately 15 working days after the deadline regarding their status. Next steps and interview dates will be shared to those moving forward. Five professional references will be requested of applicants that advance in the interview process.  Applicants will be notified prior to contacting references. 

Conditions of Employment
Pre-employment Criminal Background Check (required for new hires)

Search Contact
Erin Thompson, erin.thompson@colostate.edu

EEO Statement

Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The Office of Equal Opportunity is located in 101 Student Services.

The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, titleix@colostate.edu.

The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, oeo@colostate.edu.

The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, oeo@colostate.edu.

Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.



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